How to Create an Office Fire Safety Plan and Get Employees on Board

Tue, Jun 12, 2018 at 10:25AM

How to Create an Office Fire Safety Plan and Get Employees on Board

When disaster strikes, every second counts. However, without a fire safety plan in place, the risk for confusion, injury, and property damage is heightened. Thankfully, there are ways to keep employees safe and informed. The process begins by getting everyone on the same page regarding building safety and evacuation procedures.

Along with hardware (such as sprinklers) and putting protections in place (such as fire alarm insurance), emergency workplace incidents can be efficiently addressed through education and employee buy-in. Here’s how to get started:

Take a Comprehensive Approach

No one wants to think of potentially-catastrophic scenarios that might play out in an office setting. The reality is that such incidents can and do occur. The first step to drafting a comprehensive emergency plan is to recognize that different situations will require separate responses.

For instance, some scenarios (such as fire) require evacuation, while others (such as active shooter scenes) are more conducive to sheltering in place. Regardless of the type of incident, however, it’s imperative that a clear chain of command and organization are implemented. This helps everyone follow correct procedure in potentially-confusing times.

That includes plans to assist those inside the building (clients/customers, employees, and visitors), as well as how each individual will be accounted for during and after the incident. In addition, all employees should be trained in the location and basic operation of emergency equipment such as fire extinguishers, respirators, and similar tools.

At a minimum, make sure to secure adequate fire suppression insurance for your business. This helps protect your professional assets and empowers you to recover from any potential loss.

Ensure Total Participation

Most company buildings today must meet basic regulations. That includes placement and access to fire alarms, sprinkler systems, and more. Still, it’s wise to provide employees with other necessary tools such as first-aid kits, flashlights, and other considerations.

In addition, every employee must be trained in basic emergency response, and willing and able to assist if/when necessary. One way to accomplish this is through regular mandatory courses, drills, and refresher materials. Employees must also adhere to all company policies regarding electrical use, hazardous material handling, and basic fire prevention tips and techniques.

Some business owners have found implementing small incentives to be beneficial in this regard. For instance, full participation might be rewarded with company outings, PTO, gift cards, and other perks. This makes fire safety fun while promoting a culture of a cautious calm.

Secure Proper Coverage

Employees appreciate working for a company that’s focused on more than the bottom line. They like to know that business owners and executives care about them as people, not just workers. When these professionals know their company has proper safeguards in place to protect people and property, their productivity and pride in work increases.

For years, we’ve helped business owners across Florida implement insurance solutions designed to help their companies grow and thrive. From fire protection insurance, to business, bar and tavern, personal lines, and more, we’re proud to be a trusted and reputable agency well-respected in the communities we serve. Contact us today to learn about the many important and affordable insurance options available to you.  

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